Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of Los Angeles! This role is perfect for detail-oriented professionals who thrive in after-hours environments. You'll be the backbone of our operations, ensuring seamless data management and administrative support while our global teams rest. We offer competitive compensation, comprehensive benefits, and a collaborative culture that values your unique contributions.
Responsibilities
- Accurately enter, update, and maintain critical data in company databases with zero-error tolerance
- Manage confidential documents, contracts, and records with strict adherence to privacy protocols
- Coordinate complex scheduling across multiple time zones for executive teams
- Process high-volume invoices, expense reports, and payroll documentation nightly
- Provide real-time administrative support to international teams during Pacific time business hours
- Generate and distribute daily performance reports using Excel and proprietary software
- Optimize document management systems for 24/7 accessibility and compliance
Qualifications
- Minimum 3 years proven experience in data entry with 10,000+ keystrokes per minute accuracy
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUP, Word mail merge)
- Exceptional organizational skills with ability to prioritize competing tasks
- Previous night shift or remote administrative experience preferred
- Associate's degree in Business Administration or related field required
- Experience with CRM systems (Salesforce) and document management tools
- Ability to maintain strict confidentiality and handle sensitive information
- Strong problem-solving skills with attention to detail