Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Metro Business Solutions! This full-time role offers the flexibility of evening hours while supporting critical daily operations in our downtown San Jose office. You'll be the backbone of our administrative functions, ensuring seamless operations during evening hours when our daytime teams are offline. This position is ideal for detail-oriented professionals who thrive in quiet, focused environments and want to contribute to a thriving business ecosystem.
We offer competitive compensation, comprehensive benefits, and a supportive culture that values work-life balance. Perfect for individuals seeking stable employment with non-traditional hours in the heart of Silicon Valley.
Responsibilities
- Manage incoming communications and prioritize urgent matters during evening shifts
- Coordinate complex scheduling, meeting logistics, and travel arrangements for executive staff
- Maintain digital and physical filing systems with meticulous attention to detail
- Process confidential documents, invoices, and expense reports with accuracy
- Provide comprehensive office support including supply inventory, equipment maintenance, and vendor coordination
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for emergency after-hours inquiries
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to multitask under pressure
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to work independently with minimal supervision
- High school diploma or equivalent; associate's degree preferred
- Available to work Monday-Friday, 6 PM - 2 AM (flexibility required)