Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This is an immediate opportunity for a detail-oriented professional to thrive in a fast-paced environment while enjoying competitive compensation and career growth. Your expertise will directly impact our efficiency and client satisfaction in one of the world's most vibrant cities.
Responsibilities
- Manage high-volume scheduling, calendar coordination, and appointment logistics across multiple departments
- Handle confidential data entry, record maintenance, and document management with precision
- Provide comprehensive administrative support including travel arrangements, expense reports, and correspondence
- Coordinate cross-departmental communications and ensure seamless information flow during night shifts
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Monitor and respond to urgent communications, escalations, and after-hours inquiries
- Maintain office supplies inventory and ensure operational readiness for day transition
Qualifications
- Minimum 2 years of administrative support experience in a 24/7 or night-shift environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with ability to prioritize complex tasks under pressure
- Strong written and verbal communication skills with professional phone etiquette
- High attention to detail with proven accuracy in data management and documentation
- Ability to work independently with minimal supervision during off-peak hours
- Flexibility to adapt to changing priorities and urgent operational needs
- Valid driver's license preferred for occasional errands