Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide top-tier support to our executive team in New York City. As a key member of our operations, you will ensure the smooth running of the office, managing schedules, coordinating communications, and handling a variety of administrative tasks with precision and professionalism.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a fast-paced, collaborative environment.
- Professional development and growth opportunities.
Apply today to become part of our growing team!
Responsibilities
- Schedule Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Communication: Handle incoming calls, emails, and correspondence with professionalism; draft and edit documents as needed.
- Office Operations: Maintain office supplies inventory, manage vendor relationships, and oversee general office upkeep.
- Event Coordination: Plan and coordinate company events, meetings, and client visits, including catering and logistics.
- Record Keeping: Maintain accurate records, filing systems, and databases; prepare reports and presentations.
- Reception Support: Greet visitors, direct inquiries, and serve as the first point of contact for the office.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Minimum of 2-3 years of experience in administrative support or a related role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with a keen attention to detail.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Professionalism: High level of professionalism and discretion when handling sensitive information.