Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York City. In this pivotal role, you will provide essential support to our executives and operations management, ensuring the smooth running of the office. If you are looking for an urgent hiring opportunity in the office support sector and excel in a fast-paced environment, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a diverse and talented team.
- Hybrid work model available.
Responsibilities
- Calendar Management: Manage complex executive calendars, schedule meetings, and coordinate travel arrangements with precision.
- Communication: Screen and direct phone calls, respond to emails, and draft professional correspondence on behalf of the management team.
- Document Control: Prepare, proofread, and edit reports, presentations, and internal documents.
- Meeting Support: Organize and facilitate internal meetings, take detailed minutes, and distribute action items promptly.
- Office Operations: Maintain office supplies inventory, manage vendor relationships, and oversee general office maintenance.
- Data Entry: Accurately input and update data in CRM and database systems to ensure information integrity.
- Project Coordination: Assist in various cross-departmental projects, ensuring deadlines are met and stakeholders are informed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2-3 years of professional administrative experience, preferably in a corporate or legal setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software (e.g., Salesforce, HubSpot).
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills with the ability to prioritize tasks and multitask effectively in a fast-paced environment.
- Problem Solving: Proactive approach to troubleshooting office issues and resolving conflicts efficiently.
- Adaptability: Ability to thrive in a changing environment and adapt to new tools and processes quickly.