Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in the heart of New Orleans. In this full-time role, you will play a pivotal part in ensuring our operations run smoothly by providing top-tier executive support and coordinating complex schedules.
Our ideal candidate thrives in a fast-paced environment and possesses a keen eye for detail. If you are looking for an immediate opportunity to advance your career in a professional setting, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and arrange domestic and international travel itineraries.
- Prepare and edit correspondence, reports, and presentations for executive review.
- Handle incoming phone calls and emails with professionalism and efficiency, escalating issues as needed.
- Organize and maintain digital and physical filing systems to ensure information is easily accessible.
- Coordinate office events, refreshments, and visitor logistics.
- Assist with data entry, expense reports, and basic bookkeeping tasks.
- Act as the primary point of contact for internal and external stakeholders.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize tasks in a dynamic environment.