Job Description
Join our dynamic team at Metro City Government as a full-time Administrative Assistant and become the backbone of our daily operations. This rewarding role offers stability, growth opportunities, and the chance to serve our vibrant Louisville community. We're seeking a detail-oriented professional to streamline administrative workflows while delivering exceptional support across departments. Enjoy competitive benefits, professional development, and a collaborative work environment in Louisville's heart.
Responsibilities
- Manage and maintain accurate digital records with meticulous data entry for city databases
- Coordinate calendars, schedule appointments, and organize complex departmental meetings
- Prepare and distribute professional correspondence, reports, and confidential documents
- Process invoices, purchase orders, and financial records with precision
- Act as primary point of contact for internal and external stakeholders
- Implement efficient filing systems for both physical and digital documentation
- Support department heads with administrative project coordination
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years experience in administrative or data entry roles
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven accuracy in data entry with 10-key typing skills
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proficient in office equipment operation (scanners, copiers, multi-line phones)