Job Description
Join our dynamic team at Metropolitan Solutions Inc. as a Local Administrative Assistant and enjoy the perfect work-life balance with our flexible scheduling options. We're seeking a highly organized professional to support our New York operations with exceptional administrative excellence. This hybrid role offers remote work flexibility while maintaining office presence for collaboration. You'll be the backbone of our daily operations, ensuring seamless workflow and superior client experiences. If you thrive in a dynamic environment where your contributions directly impact our success, we invite you to apply and become an integral part of our innovative team.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating logistics with precision
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory management, procurement processes, and vendor relationships
- Coordinate team meetings, events, and travel arrangements with meticulous attention to detail
- Provide exceptional customer service as the first point of contact for internal and external stakeholders
- Maintain confidential records and ensure compliance with data protection protocols
- Assist in budget tracking and expense report processing with accuracy
- Support onboarding processes and training for new administrative staff
Qualifications
- Associate's degree or equivalent experience in administrative support or related field
- Minimum 3 years of proven administrative experience in a fast-paced environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with polished professional demeanor
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings) and office management software
- Proven ability to maintain confidentiality and handle sensitive information discreetly
- Adaptability to flexible work arrangements and changing priorities