Job Description
We are looking for a detail-oriented and proactive Administrative Assistant to join our growing team in Long Beach, CA. This is an immediate hiring opportunity for a professional who thrives in a fast-paced environment and wants to contribute to a modern, high-performing office.
At Apex Administrative Solutions, we value efficiency, communication, and teamwork. As our new Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly and that our team remains focused on achieving strategic goals.
Responsibilities
- Manage and coordinate complex calendars, schedule appointments, and arrange travel logistics.
- Screen and direct incoming calls and emails, responding to inquiries with professionalism.
- Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Maintain accurate and up-to-date filing systems and databases for both physical and electronic records.
- Coordinate office meetings, including booking rooms, preparing agendas, and taking minutes.
- Handle basic bookkeeping tasks such as expense reports and invoice processing.
- Act as the first point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Minimum of 2 years of proven experience in an administrative or office support role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with the ability to interact with diverse stakeholders.
- Excellent organizational skills with a keen attention to detail.
- Ability to multitask effectively and prioritize tasks in a dynamic work environment.
- Professional demeanor and a problem-solving attitude.