Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Jacksonville, Florida. This is an immediate hiring opportunity for a proactive professional who excels in a fast-paced environment and is ready to make a significant impact.
As a key member of our support staff, you will be responsible for ensuring the smooth operation of our daily office functions. We offer a competitive salary, comprehensive benefits package, and a collaborative work culture. If you are looking for a rewarding role where you can utilize your organizational skills, we want to hear from you today.
Why Join Us?
- Immediate start available
- Competitive pay and benefits
- Professional growth opportunities
- Supportive work environment
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive team members.
- Prepare and distribute correspondence, memos, reports, and documents, ensuring accuracy and timely delivery.
- Answer and screen incoming calls, manage the reception area, and greet visitors in a professional manner.
- Organize and maintain both physical and electronic filing systems to ensure easy access to information.
- Assist with data entry, budget tracking, and expense report preparation.
- Coordinate departmental events and team-building activities.
- Handle confidential information with the highest level of discretion and integrity.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or related field preferred.
- Minimum of 2-3 years of professional administrative support experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently while remaining responsive to team needs.
- Flexibility to adapt to changing priorities and tight deadlines.