Job Description
We are looking for a motivated, professional, and friendly Entry Level Receptionist to join our team in Oakland, CA. In this role, you will be the first point of contact for our clients and visitors, ensuring a positive and professional first impression of our company.
At Horizon Office Solutions, we believe in nurturing talent. Whether you are just starting your career or looking to transition into administrative support, we provide the training and mentorship you need to succeed. If you have a great attitude and a desire to learn, we want to hear from you.
What You Will Do:
Our ideal candidate is organized, reliable, and ready to hit the ground running.
Responsibilities
- Front Desk Management: Greet visitors warmly and professionally, ensuring a welcoming environment for all guests.
- Communication: Handle incoming and outgoing calls with a polite and helpful demeanor, transferring messages accurately.
- Administrative Support: Perform general data entry, maintain filing systems, and manage office supplies inventory.
- Mail & Package Handling: Sort, distribute, and log incoming mail and deliveries in a timely manner.
- Scheduling: Assist with scheduling appointments and managing the executive calendar as needed.
- Customer Service: Answer general inquiries from clients and employees with a focus on problem-solving.
- Office Maintenance: Keep the reception area tidy and organized to reflect our high standards.
Qualifications
- Education: High school diploma or GED is required.
- Experience: Previous receptionist or administrative experience is a plus, but not required for entry-level candidates.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Attitude: A positive, can-do attitude and a willingness to learn new processes quickly.
- Availability: Ability to work full-time hours, including some flexibility for peak periods.