Job Description
Are you the friendly face our clients need?
We are seeking a dedicated and professional Receptionist to join the team at Capital City Business Services in Sacramento. As the first point of contact for our business, you will play a pivotal role in creating a welcoming environment for visitors and ensuring our front desk operations run smoothly.
This is a fantastic opportunity for someone looking to grow within a stable, local organization. If you have a polished demeanor and excellent organizational skills, we want to hear from you!
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional and friendly demeanor, directing them appropriately and answering phones with a polite and helpful attitude.
- Communication: Handle incoming and outgoing calls, take accurate messages, and screen calls to ensure only relevant information is passed to the right department.
- Administrative Support: Manage the daily mail, including sorting, distributing, and processing packages and couriers.
- Scheduling: Coordinate meeting rooms, schedule appointments, and assist in maintaining the company calendar to ensure efficient use of office space.
- Data Entry: Perform general clerical duties such as filing, data entry, and maintaining office records with high attention to detail.
- Inventory Control: Monitor office supply levels and place orders for necessary materials to keep the office running efficiently.
- Event Coordination: Assist in organizing company events and local networking activities in the Sacramento area.
Qualifications
- Experience: Proven experience as a Receptionist, Front Desk Officer, or in a similar administrative support role (minimum 1-2 years preferred).
- Education: High school diploma or equivalent required; some college coursework in Business Administration is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment (printers, scanners, fax).
- Communication: Excellent verbal and written communication skills; ability to interact professionally with clients, vendors, and staff.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks in a fast-paced environment.
- Professionalism: Must maintain a professional appearance and conduct at all times.
- Reliability: Must be punctual, dependable, and able to work a full-time schedule.