Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an excellent opportunity for a professional looking for weekly pay and a flexible schedule.
As a key member of our support staff, you will provide essential administrative support to management, ensuring smooth daily operations. Whether you are based locally in Jacksonville or prefer to work remotely (including from California), we offer a hybrid-friendly environment that prioritizes work-life balance.
Why Join Us?
- Weekly payroll processing for your financial peace of mind.
- Flexible working hours to accommodate your lifestyle.
- Professional development and growth opportunities.
Responsibilities
- Manage and schedule executive calendars, including meetings, appointments, and domestic/international travel arrangements.
- Screen and route incoming calls and emails with professionalism, handling inquiries and escalating issues as necessary.
- Prepare, compose, and edit correspondence, including memos, emails, reports, and presentations using Microsoft Office Suite.
- Process invoices, expense reports, and general accounts payable/receivable tasks to ensure accurate financial records.
- Coordinate office activities and logistics, including office supplies, equipment maintenance, and vendor relationships.
- Maintain and organize digital and physical filing systems for easy information retrieval.
- Assist with data entry and generate weekly/monthly reports for management review.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or related field is preferred.
- Proven experience (2+ years) as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with the ability to interact with clients and staff at all levels.
- Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Experience with scheduling software or CRM systems (e.g., Salesforce, Calendly) is a plus.
- Must be reliable, detail-oriented, and able to maintain strict confidentiality of sensitive information.