Job Description
Are you a highly organized and proactive professional ready to make an impact?
Apex Business Solutions is currently urgent hiring for a dedicated Administrative Assistant to join our thriving team in Jacksonville, FL. We offer a collaborative environment, competitive benefits, and a clear path for career growth.
In this pivotal role, you will be the backbone of our daily operations, ensuring our executive team and staff operate with maximum efficiency. If you thrive in a fast-paced setting and possess a 'can-do' attitude, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming communications, including email, phone calls, and mail, ensuring timely and professional responses.
- Prepare and edit correspondence, reports, presentations, and other documents using Microsoft Office Suite.
- Process invoices, expense reports, and payroll data with strict accuracy and adherence to company policy.
- Assist in organizing company events, meetings, and team-building activities to foster a positive workplace culture.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information.
Qualifications
- High school diploma or equivalent required; Associate’s degree or certification in Office Administration preferred.
- Minimum of 2-3 years of experience in administrative support or office management roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively under pressure.
- Ability to maintain confidentiality and exercise sound judgment in daily decision-making.