Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in office support! Coastal Business Solutions is seeking organized, tech-savvy candidates to provide essential administrative support to our Virginia Beach office. This role is perfect for recent graduates or career changers looking to gain hands-on experience in a professional environment. You'll be the backbone of our daily operations, ensuring seamless office functionality while developing valuable administrative skills. Enjoy a collaborative atmosphere, competitive compensation, and growth opportunities within our established company culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings efficiently
- Handle incoming communications via phone, email, and in-person interactions
- Perform data entry, maintain digital filing systems, and organize physical documents
- Assist with office supply inventory management and procurement processes
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Support departmental projects with research, compilation, and documentation tasks
- Coordinate travel arrangements and expense report processing
- Welcome visitors and provide exceptional customer service to all stakeholders
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Proactive problem-solving approach and adaptability
- Positive attitude and commitment to professional growth