Job Description
Join our dynamic team at Apex Business Solutions and become the backbone of our operations! We're urgently seeking a highly skilled Administrative Assistant to support our executive team in Austin, Texas. This immediate opening offers a competitive salary, comprehensive benefits, and the opportunity to grow with a forward-thinking company. If you're organized, tech-savvy, and thrive in fast-paced environments, we want to hear from you!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality
- Assist with onboarding processes and new employee orientations
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for company functions
- Perform ad-h administrative tasks as requested by leadership
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Experience with office management software (e.g., Asana, Trello)
- Associate's degree or equivalent professional certification preferred
- Must be authorized to work in the United States