Job Description
Join our dynamic team at Metro Solutions Group as an Administrative Assistant and become the backbone of our operations in the heart of Philadelphia. We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This urgent hiring opportunity offers immediate start date, competitive compensation, and a collaborative environment where your contributions make a tangible impact. If you thrive in fast-paced settings and excel at multitasking, apply now to secure your position in one of Philadelphia's most respected administrative teams.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and distribute professional correspondence, reports, and confidential documents
- Oversee office inventory management, procurement of supplies, and vendor relationships
- Coordinate meetings, prepare agendas, and take detailed meeting minutes
- Handle incoming communications, screen calls, and prioritize executive correspondence
- Support onboarding processes for new hires and maintain employee records
- Implement and maintain efficient filing systems (physical and digital)
Qualifications
- Minimum 3 years of administrative support experience in professional office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage multiple priorities and deadlines in a fast-paced setting
- Discretion in handling confidential information and sensitive matters
- Associate's degree or equivalent administrative certification preferred