Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Oklahoma City. This is an immediate hiring opportunity for a dedicated professional looking to make a tangible impact in a fast-paced, local business environment.
Key Highlights:
- Immediate Start: Join us this week and hit the ground running.
- Local Focus: Work within a close-knit community of professionals.
- Growth Potential: Clear pathways for advancement within the organization.
If you possess a sharp eye for detail and excel at multitasking, we want to hear from you.
Responsibilities
- Manage daily office operations, including answering multi-line phones, greeting visitors, and routing inquiries to the appropriate personnel.
- Organize and maintain both physical and digital filing systems to ensure efficient retrieval of documents and records.
- Schedule and coordinate appointments, meetings, and travel arrangements for department leadership.
- Prepare, proofread, and distribute internal communications, memos, reports, and presentations.
- Assist with local vendor relations, order office supplies, and manage inventory.
- Process invoices, expense reports, and payroll documentation with a high degree of accuracy.
- Support the team with data entry, research projects, and general administrative tasks as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is preferred.
- Minimum of 2-3 years of professional administrative or office support experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional and polished demeanor.
- Ability to prioritize tasks effectively and manage time in a fast-paced setting.
- Excellent problem-solving skills and a keen attention to detail.
- Must be willing to work on-site in Oklahoma City, OK.