Job Description
Join a dynamic team in San Jose, CA! We are currently seeking a highly organized and proactive Administrative Assistant for an Immediate Hire position. This is a fantastic opportunity for a dedicated professional to provide top-tier office support in a fast-paced environment. If you excel at multitasking and thrive in a collaborative setting, we want to hear from you.
Our client is a leader in the regional industry, offering a stable career path with immediate start availability. You will be the backbone of our daily operations, ensuring smooth communication and efficient workflow.
Why Apply?
- Immediate Start: Onboard and begin contributing from day one.
- Competitive Pay: Earn between $24.00 and $32.00 per hour based on experience.
- Modern Environment: Work with cutting-edge tools in a supportive office setting.
Responsibilities
- Manage and coordinate daily calendar scheduling, including meetings, conference calls, and travel arrangements.
- Handle incoming and outgoing communications, including email correspondence, phone calls, and mail routing.
- Prepare, organize, and distribute meeting minutes, reports, and presentations using Microsoft Office Suite.
- Assist with data entry, record keeping, and inventory management for office supplies.
- Coordinate with internal teams and external vendors to ensure seamless office operations.
- Process expense reports and invoices accurately and in a timely manner.
- Act as the first point of contact for visitors and clients, providing a professional and welcoming atmosphere.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of professional experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to maintain strict confidentiality and attention to detail.
- Reliable transportation and willingness to work onsite in San Jose, CA.