Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in San Diego, CA. This is an immediate hire opportunity with a flexible schedule, perfect for a dedicated professional looking to make an impact.
As a key member of our front office team, you will play a crucial role in ensuring our operations run smoothly. We offer a supportive work environment and opportunities for growth within the organization.
Responsibilities
- Manage and maintain complex calendars, scheduling appointments, and coordinating meetings efficiently.
- Prepare and distribute correspondence, reports, and presentations with a high level of accuracy.
- Handle incoming inquiries professionally via phone, email, and in person.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Support the department with ad-hoc projects and special events as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of administrative experience in a professional office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently and adapt to a fast-paced environment.