Job Description
Are you an organized, proactive professional seeking a meaningful career in the heart of Sacramento? Capitol City Office Solutions is currently hiring a dedicated Administrative Assistant to support our growing operations. We are committed to excellence and offer Daily Pay Options for eligible candidates, allowing you to access your earnings quickly and efficiently.
In this pivotal role, you will serve as the face of our organization, ensuring our daily administrative functions run smoothly. We are looking for someone who thrives in a fast-paced environment and possesses a keen eye for detail. If you are ready to advance your career with a company that values your time and talent, apply today!
Responsibilities
- Calendar & Scheduling Management: Expertly manage complex calendars, schedule meetings, arrange travel itineraries, and resolve conflicts with diplomacy.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, drafting emails, memos, and professional correspondence.
- Office Operations: Oversee reception duties, greet visitors, answer multi-line phone systems, and direct inquiries to the appropriate team members.
- Document Control: Prepare, proofread, and distribute reports, presentations, and internal communications with a high degree of accuracy.
- Data Management: Perform accurate data entry tasks, maintain digital filing systems, and update client records in CRM software.
- Project Support: Assist department heads with ad-hoc projects, coordinate office events, and manage supply inventory.
Qualifications
- Education: High School Diploma or GED required; Associate’s Degree in Business Administration or related field is a plus.
- Experience: Minimum of 2-3 years of proven experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Superior written and verbal communication skills with impeccable grammar.
- Organization: Demonstrated ability to prioritize tasks, manage time effectively, and handle multiple projects simultaneously.
- Adaptability: Ability to work independently and collaboratively in a dynamic, team-oriented environment.