Job Description
Join our dynamic team as an Administrative Assistant in New York or Florida! We're seeking a highly organized professional to provide critical office support and ensure seamless operations. This immediate hire opportunity offers competitive compensation and growth potential in a fast-paced environment. Apply today to become an integral part of our success!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and route appropriately
- Prepare, edit, and distribute correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support department heads with project tracking and deadline management
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent experience (3+ years admin support)
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with calendar management and meeting coordination
- Ability to handle sensitive information with discretion
- Proactive problem-solving and adaptability to changing priorities
- Preferred: Knowledge of office management software (e.g., Asana, Trello)