Job Description
Join our dynamic team at City Office Solutions as a Local Administrative Assistant supporting our weekend operations in the heart of San Jose! We're seeking a highly organized professional to ensure seamless office functions while our weekday team enjoys their days off. This role offers the perfect work-life balance with weekend shifts (Sat/Sun, 7 AM-3 PM) and competitive compensation. You'll be the backbone of our weekend office environment, handling everything from client communications to document management. If you thrive in a fast-paced setting and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage incoming calls, emails, and client inquiries with professionalism and efficiency
- Coordinate office operations including scheduling, meeting arrangements, and supply inventory
- Prepare and distribute essential documents, reports, and correspondence
- Maintain accurate filing systems both physical and digital for compliance
- Support weekend team members with administrative tasks and project coordination
- Handle basic bookkeeping tasks and expense tracking as needed
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Proven experience handling confidential information with discretion
- Flexibility to work weekends (Saturday/Sunday) with occasional holidays