Job Description
Are you an organized professional looking for an immediate opportunity in New York? Apex Professional Solutions is currently seeking a dedicated Administrative Assistant to join our high-performing team. In this role, you will play a crucial part in ensuring our office operations run smoothly, providing top-tier support to management and staff. We offer a dynamic work environment and the chance to grow your career immediately.
Key Highlights:
- Immediate start available.
- Competitive salary and benefits package.
- Collaborative and fast-paced office culture.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and conference calls.
- Prepare and distribute professional correspondence, reports, and presentations.
- Handle incoming communications via phone, email, and mail, routing inquiries to the appropriate personnel.
- Perform data entry, maintain accurate digital and physical filing systems, and organize office documents.
- Assist with travel arrangements, including booking flights, hotels, and itineraries.
- Coordinate office events and meetings, ensuring all logistics are executed flawlessly.
- Support the finance team with basic expense reporting and invoice processing.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of proven experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Ability to work independently while collaborating effectively with a diverse team.
- Problem-solving mindset with a proactive approach to office management.