Job Description
We are looking for a detail-oriented and professional Administrative Assistant to join our growing team in Louisville, KY. This is an immediate hire opportunity for a candidate who thrives in a fast-paced environment and is committed to providing exceptional office support.
As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our daily office functions. If you possess strong organizational skills and a proactive approach to problem-solving, we encourage you to apply.
Why Join Us?
- Immediate start date available.
- Competitive hourly wage with performance bonuses.
- Comprehensive benefits package including health, dental, and vision insurance.
- Supportive and collaborative work environment.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, coordinate meetings, and arrange domestic and international travel.
- Communication: Handle incoming and outgoing communications, including email correspondence and phone inquiries, directing messages to the appropriate personnel.
- Documentation: Prepare, proofread, and distribute professional correspondence, reports, presentations, and memos with high accuracy.
- Record Keeping: Maintain organized electronic and physical filing systems, including data entry and archiving of documents.
- Office Operations: Order and maintain office supplies, manage inventory, and assist with basic IT troubleshooting.
- Project Support: Assist department heads with special projects, event planning, and ad-hoc administrative tasks as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 2-3 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Integrity: Ability to maintain confidentiality and handle sensitive information with discretion.