Job Description
About Us: Pacific Coast Corporate Services is a dynamic firm looking for a dedicated Administrative Assistant to join our growing team. We are currently offering immediate hire opportunities for candidates who are organized, proactive, and ready to contribute to a thriving office environment in the heart of Long Beach.
The Role:
As an Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We value individuals who can multitask effectively in a fast-paced setting.
Why Join Us?
- Immediate start available for qualified candidates.
- Competitive hourly pay ($20 - $28/hr).
- Opportunities for professional growth within the organization.
- Supportive and collaborative work culture.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, with a professional demeanor.
- Prepare and maintain accurate records, reports, and documents using Microsoft Office Suite.
- Coordinate office events, including team meetings, holiday parties, and client luncheons.
- Assist in data entry and filing systems to ensure efficient information retrieval.
- Act as the primary point of contact for visitors and vendors at the front desk.
- Perform ad-hoc administrative tasks as needed to support management and staff.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 1-2 years of professional administrative experience.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities with a keen attention to detail.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Professional appearance and demeanor.