Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our rapidly growing team in Indianapolis. This is an Immediate Hire opportunity perfect for an individual who thrives in a fast-paced environment and values a Flexible Schedule.
In this role, you will be the backbone of our daily operations, ensuring seamless communication between departments and supporting executive leadership. We offer a competitive salary, comprehensive benefits, and a culture that prioritizes work-life balance.
Why Join Us?
- Immediate Start: Start making an impact from day one.
- Flexible Schedule: We understand the importance of work-life balance.
- Modern Environment: Work in a state-of-the-art facility in the heart of Indianapolis.
Responsibilities
- Calendar Management: Schedule, coordinate, and manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Communication Hub: Serve as the primary point of contact for incoming inquiries, routing calls and emails to the appropriate team members professionally.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence with a high degree of accuracy.
- Meeting Coordination: Organize and host virtual and in-person meetings, taking detailed minutes and distributing action items promptly.
- Data Entry & Records: Maintain accurate digital and physical filing systems, update CRM databases, and perform regular data audits.
- Office Operations: Manage office supplies inventory, coordinate with vendors for repairs or services, and assist with event planning for company gatherings.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with clients and staff.
- Organization: Superior attention to detail and the ability to multitask effectively in a dynamic setting.
- Flexibility: Willingness to adapt to changing priorities and occasional overtime during peak periods.