Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Long Beach, CA. This is an Immediate Hire opportunity for a detail-oriented professional who thrives in a fast-paced office environment.
As a key member of our administrative staff, you will play a crucial role in ensuring our operations run smoothly. We offer a competitive hourly wage, a supportive work culture, and the chance to grow your career with a local leader in the industry.
Responsibilities
- Communication Management: Handle incoming emails, phone calls, and mail, responding promptly and professionally to internal and external stakeholders.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for department managers.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Data Entry & Records: Maintain accurate and up-to-date digital and physical filing systems, including expense reports and personnel records.
- Office Operations: Order and inventory office supplies, manage the reception area, and assist with event coordination.
- Customer Support: Serve as the first point of contact for visitors and clients, providing exceptional service and directing inquiries appropriately.
- Ad-Hoc Support: Assist the management team with special projects and various administrative tasks as required.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or clerical role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organizational Skills: Strong ability to multitask, prioritize workload, and manage time effectively in a busy environment.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Attention to Detail: Demonstrated ability to maintain accuracy in data entry and documentation.