Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our executive team and daily operations in Jacksonville, FL. This is an immediate hire opportunity for a self-starter who thrives in a fast-paced environment and is committed to excellence.
In this role, you will serve as the first point of contact for our office, ensuring seamless communication and efficient workflow. You will have the chance to work with a diverse group of professionals in a supportive culture that values innovation and hard work.
Responsibilities
- Manage and organize the front desk reception, including greeting visitors and directing calls.
- Prepare and edit correspondence, reports, memos, and presentations with a high degree of accuracy.
- Schedule meetings, coordinate conference rooms, and manage calendars for senior management.
- Process incoming and outgoing mail, packages, and faxes with efficiency.
- Assist with data entry, filing, and maintaining digital and physical records.
- Order office supplies and inventory management.
- Support team events and organizational initiatives.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience (2+ years) in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask in a dynamic, fast-paced environment.
- Professional demeanor with a customer-service oriented attitude.