Job Description
Join Capital Administrative Services as an Administrative Assistant in our dynamic Washington DC and Virginia offices! We're seeking a highly organized professional to support our operations with immediate start and flexible scheduling options. This hybrid role offers the perfect blend of structure and autonomy, allowing you to thrive while serving clients across the DMV area.
Our ideal candidate will be the backbone of daily operations, ensuring seamless communication and efficient workflows. With competitive compensation and a supportive team environment, this is your opportunity to make an immediate impact while advancing your administrative career.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments across multiple time zones
- Process incoming communications (phone, email, mail) and prioritize urgent matters
- Prepare, edit, and distribute professional correspondence and reports
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support data entry, record-keeping, and confidential document management
- Act as primary liaison between departments and external stakeholders
- Assist with event planning and travel arrangements for team members
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor with customer-focused mindset
- Flexibility to adapt to changing priorities and schedules
- High school diploma or equivalent; relevant certification preferred