Job Description
Join our dynamic team as an Administrative Assistant in Boston's vibrant Financial District! We're seeking a highly organized professional to provide critical support to our executives. This immediate hire opportunity offers a flexible schedule (8am-4pm or 9am-5pm) with hybrid work options. Enjoy competitive compensation and a collaborative environment where your skills make a real impact.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Process invoices, expense reports, and maintain financial records with precision
- Compose, edit, and distribute professional correspondence and confidential documents
- Coordinate office operations including inventory management and vendor communications
- Support team coordination through meeting preparation and minute-taking
- Implement digital filing systems and ensure document security compliance
Qualifications
- Minimum 2 years of administrative experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Ability to adapt to flexible scheduling and prioritize competing tasks