Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a highly organized professional to support our fast-paced operations with a flexible schedule. This contract role offers the perfect opportunity to showcase your multitasking skills while enjoying work-life balance. If you thrive in collaborative environments and excel at streamlining workflows, apply today to start your new career journey in Oakland!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expense reports, and maintain financial records
- Coordinate office supplies, equipment maintenance, and vendor communications
- Support onboarding processes and assist new team members
- Generate reports and maintain digital filing systems
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and manage competing deadlines
- Strong attention to detail and problem-solving abilities
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Flexibility to adapt to changing priorities and schedules