Job Description
Join our dynamic team at Premier Business Solutions as an Administrative Assistant with immediate availability! We're seeking a highly organized professional to support our fast-paced operations in Oakland, CA. This flexible-schedule role offers hybrid work options and the opportunity to make an immediate impact. If you thrive in collaborative environments and excel at multitasking, apply today to start your career journey with us.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations, including supply inventory management and vendor relationships
- Support team meetings through minute-taking, agenda preparation, and follow-up tasks
- Process expense reports, invoices, and financial documentation accurately
- Assist with onboarding new hires and maintaining employee records
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with calendar management and scheduling tools
- Proactive problem-solving approach with a customer service mindset
- Flexibility to adapt to changing priorities and work schedules