Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! This full-time role offers a flexible schedule to accommodate your lifestyle while supporting critical city operations. We're seeking a detail-oriented professional to streamline workflows and deliver exceptional support to department heads. Enjoy competitive pay, comprehensive benefits, and the opportunity to make a tangible impact in Oakland's vibrant community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Process confidential documents, expense reports, and procurement requests
- Compose professional correspondence and maintain digital filing systems
- Serve as primary point of contact for internal/external stakeholders
- Assist with special projects including event coordination and data analysis
- Monitor departmental supplies and inventory management
Qualifications
- Minimum 2 years administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written/verbal communication and interpersonal abilities
- Ability to maintain confidentiality and handle sensitive information
- Flexible availability including occasional evening/weekend events
- Associate degree in Business Administration or related field preferred