Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Chicago, IL. This is an immediate hire position offering a competitive salary and a flexible schedule designed to support work-life balance.
As a key member of our operations team, you will provide essential support to senior management, ensuring the smooth flow of daily office activities. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Calendar & Travel Management: Manage complex calendars, schedule meetings, coordinate domestic and international travel arrangements, and prepare itineraries.
- Document Preparation: Draft, edit, and proofread correspondence, presentations, reports, and memos with a high degree of accuracy.
- Communication Hub: Screen and direct phone calls, respond to emails, and greet visitors professionally, ensuring all inquiries are addressed promptly.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and update databases as required.
- Office Operations: Assist in ordering office supplies, managing inventory, and coordinating with vendors to ensure a well-functioning workspace.
- Project Support: Assist in the planning and execution of company events and administrative projects as needed.
- Meeting Support: Take minutes during meetings, distribute agendas, and follow up on action items.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Proven experience as an Administrative Assistant or in a similar support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a busy environment.
- Flexibility: Ability to adapt to a flexible schedule and work independently with minimal supervision.