Job Description
Join Our Team as an Administrative Assistant in California!
Are you an organized, proactive professional seeking an immediate hire opportunity with a flexible schedule? Horizon Administrative Solutions is currently looking for a detail-oriented Administrative Assistant to support our growing operations in California. We pride ourselves on a collaborative environment where your organizational skills directly contribute to our success.
As a key member of our administrative team, you will be responsible for streamlining office operations and ensuring seamless communication across departments. This role offers a competitive salary, comprehensive benefits, and the flexibility you need to maintain work-life balance.
Responsibilities
- Calendar & Meeting Management: Schedule, coordinate, and manage complex calendars for senior management, including booking travel arrangements and preparing meeting agendas.
- Document Management: Prepare, proofread, and edit correspondence, presentations, and reports; maintain accurate and organized filing systems, both digital and hard copy.
- Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, answering inquiries and routing messages efficiently.
- Office Operations: Oversee office supplies inventory, process invoices, and handle basic bookkeeping tasks to ensure smooth daily operations.
- Event Coordination: Assist in planning and organizing company events, team building activities, and client meetings, ensuring all logistics are executed flawlessly.
- Special Projects: Support various ad-hoc projects as assigned, utilizing strong research and analytical skills to drive results.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 2-3 years of progressive administrative experience in a professional setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional and polished demeanor.
- Organization: Exceptional attention to detail with the ability to prioritize multiple tasks in a fast-paced environment.
- Adaptability: Ability to work independently and adapt quickly to changing priorities and new technologies.