Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Boston. This is an immediate hire opportunity for a detail-oriented professional looking for a role with a flexible schedule. As the first point of contact for our clients, you will play a crucial role in ensuring smooth daily operations.
Why Join Us?
- Immediate start available.
- Flexible work hours.
- Competitive benefits package.
If you are a rockstar Admin looking for the next step in your career, we want to hear from you!
Responsibilities
- Manage and organize the daily calendar, scheduling appointments, and coordinating meetings for senior management.
- Screen and direct phone calls and emails, ensuring all inquiries are addressed promptly and professionally.
- Prepare, proofread, and distribute internal communications, memos, reports, and presentations.
- Handle travel arrangements, including flights, hotels, and itineraries, ensuring a seamless experience for the team.
- Maintain accurate and up-to-date filing systems, both digital and physical, to ensure information retrieval is efficient.
- Assist with general office duties, including ordering supplies, managing inventory, and maintaining a clean workspace.
- Support the finance team with basic data entry and expense report processing.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of experience as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Must be reliable, punctual, and able to adhere to a flexible schedule.