Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a detail-oriented professional to provide essential support across all departments. This is an immediate hire opportunity offering competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Oakland.
As a key member of our administrative team, you'll manage daily office operations, coordinate communications, and ensure seamless workflow execution. We value proactive problem-solvers who thrive in a team setting and possess exceptional organizational skills.
Why join us?
- Immediate start date
- Health, dental, and vision benefits
- Professional development opportunities
- Modern downtown Oakland office
- Competitive hourly rate + performance bonuses
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including emails, calls, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office inventory management and procurement processes
- Coordinate meetings, events, and conference logistics
- Maintain confidential records and ensure data security compliance
- Support onboarding processes for new team members
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- High attention to detail and accuracy in all tasks
- Professional demeanor and customer-focused approach
- Associate degree or equivalent certification preferred