Job Description
Join our dynamic team at MetroTech Solutions as an Administrative Assistant in the heart of San Jose's tech hub. We're seeking a highly organized professional to support our fast-paced office operations with immediate availability. This role offers competitive compensation, growth opportunities, and a collaborative environment where your administrative expertise will directly impact our success. If you thrive in detail-oriented settings and excel at multitasking, apply now to become an integral part of our innovative team.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents and reports with precision
- Oversee office inventory, supply management, and vendor relationships
- Support onboarding processes for new team members and coordinate training materials
- Maintain digital filing systems ensuring data integrity and accessibility
- Assist with budget tracking, expense reports, and basic financial documentation
- Coordinate meeting logistics including room setup, catering, and technology support
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor and discretion when handling confidential information
- Associates degree or equivalent certification preferred
- Experience with office management software (e.g., Salesforce, Asana) a plus