Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide critical support to our executive team. This immediate full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Oakland. If you excel at multitasking, possess exceptional communication skills, and thrive in a fast-paced setting, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relations
- Act as primary point of contact for internal and external stakeholders
- Process expense reports, invoices, and financial documentation
- Support team coordination through meeting preparation and minute-taking
- Implement and maintain efficient organizational systems
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Proven ability to manage competing priorities and deadlines
- Experience with calendar management and travel coordination
- Associate's degree or equivalent professional certification