Job Description
Join the City of Long Beach's dynamic team as an Administrative Assistant in our bustling municipal offices. We're seeking a highly organized professional to provide critical support across departmental operations. This is an immediate opportunity to make a tangible impact in our community while working in a collaborative, growth-oriented environment. Apply today to start your career in public service!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for department leadership
- Process confidential documents, records, and correspondence with discretion
- Operate office equipment (copiers, scanners) and maintain digital filing systems
- Assist with budget tracking, expense reports, and procurement processes
- Serve as primary point of contact for internal/external stakeholders
- Prepare presentations, reports, and communications using MS Office Suite
- Coordinate logistics for departmental events and training sessions
Qualifications
- Minimum 2 years administrative experience in fast-paced environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle confidential information with discretion
- Strong organizational skills with attention to detail
- Associate's degree or relevant certification preferred
- Valid California driver's license (if travel required)