Job Description
Join our dynamic team as an Administrative Assistant at Coastal Business Solutions in Virginia Beach! We're seeking a detail-oriented professional to provide essential support across our fast-paced office environment. This immediate hire opportunity offers a competitive salary, comprehensive benefits package, and a flexible schedule to support work-life balance. If you thrive in organized settings and excel at multitasking, apply today to become a vital part of our growing organization!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives and teams
- Handle incoming communications (phone, email, mail) and prioritize urgent matters
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate travel arrangements, expense reports, and procurement processes
- Support onboarding processes and serve as primary point of contact for new hires
- Collaborate cross-functionally to ensure seamless departmental operations
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with calendar management and complex scheduling
- Strong written and verbal communication skills with professional demeanor
- Ability to maintain confidentiality and handle sensitive information
- Adaptability to flexible schedule including occasional evening/weekend work
- Experience with office management software (e.g., Asana, Trello, or similar)