Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Portland operations! We're seeking a proactive professional to manage daily office functions, streamline workflows, and support our growing team. This immediate hire opportunity offers competitive compensation and a chance to make an immediate impact in a fast-paced environment. If you're organized, tech-savvy, and thrive in collaborative settings, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and edit documents, presentations, and reports with precision
- Organize and maintain digital filing systems and physical records
- Coordinate office events, meetings, and logistics for 50+ employees
- Assist with onboarding processes and new employee orientation
- Manage office inventory and procurement of supplies/equipment
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in deadline-driven environments
- Experience with calendar management and scheduling tools
- Associate's degree or equivalent professional certification preferred