Job Description
Join our dynamic team at Oakland Business Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This full-time, on-site role offers competitive compensation, growth opportunities, and a collaborative work environment in the heart of Oakland. If you're a proactive multitasker with exceptional communication skills, apply today and start your career journey with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and procurement processes
- Assist with onboarding new employees and HR documentation
- Support departmental projects with research and data compilation
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Salesforce, Asana)