Job Description
Join our dynamic Indianapolis team as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to support executive leadership and ensure seamless office operations. This immediate opening offers competitive compensation, comprehensive benefits, and growth opportunities in a thriving business district. If you excel at multitasking, possess exceptional communication skills, and thrive in a collaborative environment, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Answer multi-line phone system and manage correspondence
- Coordinate office events, catering, and facility maintenance
- Prepare confidential reports and maintain digital filing systems
- Onboard new hires and manage office supply inventory
- Support cross-departmental projects and special initiatives
Qualifications
- Associate's degree or 3+ years administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks in deadline-driven environments
- Experience with scheduling software (e.g., Calendly)
- Discretion with confidential information and sensitive data
- Ability to lift 15 lbs and operate standard office equipment