Job Description
Join our dynamic team as an Administrative Assistant with immediate availability! We're seeking a detail-oriented professional to support our operations in San Diego and New York. This hybrid role combines high-level administrative support with precise data entry responsibilities. If you're a proactive multitasker with exceptional organizational skills and a passion for efficiency, we want to hear from you. Enjoy competitive benefits, flexible scheduling, and a collaborative work environment.
Responsibilities
- Execute high-volume data entry with 99%+ accuracy across multiple platforms
- Manage calendars, coordinate meetings, and handle travel logistics for executives
- Process invoices, expense reports, and maintain financial documentation
- Compose professional communications and prepare executive presentations
- Implement office procedures and maintain digital/physical filing systems
- Collaborate with cross-functional teams to support project milestones
- Train on proprietary software and optimize workflow processes
Qualifications
- Minimum 2 years administrative experience with proven data entry expertise
- Proficiency in Microsoft Office Suite and Google Workspace
- WPM typing speed of 60+ with 10-key proficiency
- Associate's degree or equivalent professional certification
- Exceptional time management and prioritization abilities
- Strong written and verbal communication skills
- Ability to thrive in fast-paced, deadline-driven environments
- Experience with CRM systems (Salesforce preferred)