Job Description
Immediate Hire Opportunity! Join our dynamic team at Boston Business Solutions as an Administrative Assistant. We're seeking a highly organized professional with exceptional communication skills to support our fast-paced office. Enjoy a flexible schedule while making a significant impact through seamless administrative operations. If you thrive in a collaborative environment and excel at multitasking, this is your chance to start immediately in a rewarding role with competitive benefits.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Organize digital and physical filing systems for efficient document retrieval
- Coordinate travel arrangements, expense reports, and vendor communications
- Support team meetings through preparation, note-taking, and follow-up actions
- Maintain office inventory and order supplies as needed
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities
- Associate's degree or equivalent administrative certification preferred