Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to support executives across Boston and New York operations. This immediate hire opportunity offers competitive compensation, career growth, and the chance to work in premier locations. If you excel in multitasking, communication, and problem-solving, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Organize and maintain digital/physical filing systems with strict confidentiality
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes and new employee orientation
- Assist with event planning and meeting logistics
Qualifications
- 3+ years of administrative support experience in corporate or agency settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information
- Associates degree or equivalent professional certification preferred