Job Description
Join our dynamic team as an Administrative Assistant at NorthStar Solutions Group! We're seeking a highly organized professional to provide essential office support in our Portland headquarters. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will make a tangible impact. If you thrive in fast-paced settings and excel at multitasking, apply today to become a vital part of our operations!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office supplies inventory and procurement processes
- Coordinate meetings, including agenda preparation and minute-taking
- Maintain accurate filing systems and digital document databases
- Support cross-departmental projects with administrative tasks
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Associates degree or relevant certification preferred
- Experience with scheduling tools (e.g., Calendly, Doodle)