Job Description
Join our dynamic team as an Administrative Assistant in Sacramento, CA! We're seeking a detail-oriented professional for an immediate hire contract position with flexible scheduling. This role offers the perfect blend of structure and autonomy to support our executive team while maintaining efficient office operations.
In this position, you'll become the backbone of our daily activities, ensuring seamless communication and workflow across departments. Your expertise in administrative tasks will directly contribute to our productivity and success. If you thrive in a fast-paced environment where your organizational skills make a tangible impact, this opportunity is for you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare professional documents, reports, and presentations using Microsoft Office Suite
- Coordinate meetings, prepare agendas, and distribute minutes/action items
- Assist with onboarding processes and new employee orientation
- Procure office supplies and manage vendor relationships
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to work independently with minimal supervision
- High school diploma or equivalent; Associate's degree preferred